Planning an event can be very tasking considering the number of choices you have to make and the number of factors that must be put into consideration before each choice is made. In some cases, the non-availability of option is a problem and yet for others, it is the high number of options available that poses the problem. The process of event site selection San Francisco California doesn’t have to be a hurdle if you know what to do. Here are some criteria to guide you.
This is of course your number one point of consideration. The location of your selected event site is important if you want the prospective guests or attendees to all be there and there on time. You must thus consider other factors like traffic, transportation and parking amongst others and how it affects the location of the event sites you are considering.
Tip: for local events, select an event site located fairly close to a large number of the attendees’ homes or workplaces. For events that will be attended by a lot of out-of-towners, it would be wise for your event site to be located close to the airport or to the hotels that the attendees are staying in.
This is a matter of simple mathematics. If the event is meant for about 500 guests, then it would be considered unwise to secure an event site that can only cater to a maximum of 300 guests. this would only result in crowding and you would probably also be in violation of certain fire and safety codes.
The Existing Mood
While an expertly done decoration has the power to transform any event place into whatever the client wants, it wouldn’t hurt to select a location that already has some of these in place. You should thus be on the lookout for venues whose decors, furniture and fittings and overall architecture already goes in line with the theme you have in mind. This means that less resources would be spent on decoration.
Parking is always an issue that attendees have to deal with in many events. A lot of people come early not just for the sake of being on time but so that they can secure a spot to park their vehicle.
Note to event planner: when carrying out the event site selection process, your priority should be to seek venues that have parking lots. If you can’t however, then make plans to reserve nearby parking lots big enough for the guest.
Ease of Access
Before settling on an event site, you must first consider how easy it will be for all your guest to access the building and the amenities it provides. This is most especially considered when the guest list contains those with special needs or children.
The event site selection process is one that must be carried out with thoroughness if the event is to be a success. The above mentioned factors are just a few points of consideration that should help you select the perfect location for your event.
Above all however, the best tip would be for you to start the selection process on time. This affords you the time needed to be thorough and to ensure that everything meets your requirements as a planner and thus that of your client.